What is a weekly review of your work schedule? It’s a structured evaluation and discovery process that allows you to determine how effective your work process has been throughout the week. It allows you to determine what went well, what scheduled work did not get completed, and what priorities need to be set for next week. The weekly review is an effective tool for organizing the project assignments for the weeks going forward.
We find it is much easier when you plan your work and work your plan. It is much easier to stay focused when priorities are established, assignments are clarified, and deadlines are delineated. It is very easy for employees to get distracted by life that happens throughout the week, but if time is taken to review a prior week’s accomplishments, then it’s easier to notice when things are going off course before too much damage occurs.
What does a weekly review look like? Here are three activities that can greatly enhance your review process, help you assess the current assignments, and provide insights for establishing a realistic strategy for moving forward.
Clear Your Desk
Process all loose papers that are currently on your desktop. Either file the papers in appropriate folders, send them to a delegated worker to process, or pull the relevant material that can be added to notes in another file and trash the paper. Process any notes that you may have taken in meetings in appropriate files.
Review the Calendar Schedule
Take note of the work status for current projects as they occurred in the previous week. If the projects are delayed or employees have not completed assignments, identify the cause and modify the upcoming week’s schedule accordingly. Make adjustments for any work increases that may need to be added to current projects based on the prior week’s results.
Review the upcoming calendar and schedule time to prepare for upcoming meetings, presentations, or project development. Identify work that needs to be delegated and email if necessary. Make certain that you have not overscheduled the scope of work that is possible to be completed. It is better to lessen the scope of work to make certain that it is done properly without mistakes. Redo’s cost time and money.
Establish Your Weekly Priorities
When developing your action list for your weekly schedule, don’t forget to include time for planning and time for talking with employees about the work they are doing. Too often we set a “to do” list that is overly ambitious and then start running toward the finish line at the end of the week. The workplace is a collaborative culture that needs everyone’s insights to keep the business moving forward smoothly. Weekly reviews help with this process.