Sponsored by myhrtoolkit:
The clichéd saying “the world is your oyster” is always applicable when discussing the digital world. There are endless possibilities available online. The need to hire a brick-and-mortar HR firm is slowly becoming obsolete; online HR systems are taking over. These systems help HR teams manage the complexities of HR management such as payroll, performance reviews, and legal and regulatory compliance. Effective use of these digital tools simplifies the HR process and creates a more productive work environment.
However, this isn’t the only benefit of a digital HR system. Here are five ways an online HR system can benefit your business:
1. A Centralized System
Does your HR office have loads of files everywhere and desks overflowing with leave applications, payroll data, management data, and other relevant HR documents? The clutter can often be overwhelming and make it difficult to find necessary documents.
An online HR system, like myhrtoolkit, solves this problem by functioning as a central hub. Think of it like an HR version of Google Drive on steroids. Sensitive information can be password protected and shared only with relevant parties. General information can easily be shared with all employees. Employees can also have instant access to forms and shortened procedure manuals, so they aren’t constantly hounding your HR team for information. It’s truly a life-saver!
2. Seamlessly Keep Track of New Employees
Meticulous HR teams develop a sustainable system for supporting new employees. They don’t just throw them into the sea and say, “Swim!” an online HR system helps HR teams keep track of all aspects of the recruitment and new employee orientation process. No employee will be lost in the system.
3. Securely Store Employee Records
Keeping hard copy files of each employee can be a daunting task, especially in medium and large organizations. An online HR system helps you create an online staff database. Think of it like that chunky filing cabinet sitting in the corner of your office. You can keep accurate, up-to-date employee records without the painstaking task of writing everything down.
An online HR system creates a virtual folder for each employee and provides unlimited storage space. Employee details can easily be updated and shared with relevant parties. Why not use software that creates a seamless way to store accurate employee records?
4. Streamline Those Pesky Reports
Weekly and monthly HR reports can be tedious to complete. An HR management software makes it easy to bring together the information you need to create useful reports. It provides a weekly HR management email that summarizes the past week and any upcoming events. Additionally, its powerful filters allow you to find information related to specific departments or time periods. This data can then be exported in several common formats.
5. Keep Track of Employee Attendance
Have you ever had employees knocking on your door questioning whether they can get some time off? You may respond to these requests by telling the employee to come back tomorrow after you’ve searched through the attendance log. Comprehensive attendance recording in an online HR management software puts attendance information right at your fingertips. In a matter of minutes, you can find each employee’s attendance information, identify absence patterns, and determine if leave can be granted. It’s that simple.
Simply stated, online HR creates an efficient HR management process.
