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Moving an office can be a thrilling new chapter that brings prospects for growth, new opportunities, and a new beginning (in your surroundings, of course). Moving things from one location to another is only one aspect; another is making sure the transfer goes well and doesn’t interfere too much with your company’s daily operations.
Your workplace relocation can be a launching pad for increased operational effectiveness and a new location with careful preparation and the right assistance. Here are tips for reducing moving stress.
Create a Plan
It should be obvious that you need to plan your relocation day. Moving your business shouldn’t be left to the last minute, much like moving your home. What you’re relocating, how much you’re moving, and the size of your office all affect how much planning you do. It takes longer in larger offices. It will also take longer to plan if you’re relocating a lot of heavy machinery or equipment.
Your move should ideally be planned for three to six months. Take your time and make a thorough list of everything you need to bring along with the order in which you should transfer it. To minimize downtime during your move, incorporate IT into your plan. On the first day of operations at the new location, you’ll want your IT systems operational.
Find and Hire Qualified Movers
Not every expert moving company is equipped to assist with an office relocation. They must deal with many specialized equipment, like printers, server boxes, cubicles, etc. Take your time and seek a long distance move company with prior experience moving offices of a comparable nature. The majority ought to promote the fact that they provide commercial services.
After you’ve narrowed the list to five or six candidates, give them a call and confirm that they have prior office equipment relocation experience. During your first call, mention any specialty goods you have. Ask them to come to your office for an estimate after you’ve reduced the number even more. This is also an opportunity to ask any other questions that may have crossed your mind.
Assess Your Equipment
Moving is the best moment to evaluate your company’s equipment. Examine your current setup to determine whether it satisfies your company’s present and future demands. Even while replacing every computer with a new one might not be possible, you can upgrade your printer, scanners, and other devices.
Go through everything with a comb. This covers furnishings such as desks, seats, filing cabinets, and tables. Avoid moving outdated office supplies from one location to another if possible. Choose to have your new belongings delivered after you move instead. Make sure IT is informed if you’re purchasing new electronics. In this manner, they can easily connect technology in the new office.
Inform Your Employees
The relocation date must be communicated to your staff now that the specifics have been established. At the very least, give them a few weeks to arrange their filing cabinets and desks. Don’t forget to inform them if they’ll have a similar amount of room.
Knowing in advance if they will have a smaller space will help them to properly organize and get rid of files and other objects as needed. When moving into your new office space, ask your staff to load their desks in plastic bins to reduce needless packaging waste.
Manage the Address Update
In the haste to transfer everything, individuals frequently overlook the need to take care of the address change. Your website and other marketing materials must have the updated address, and it must be promoted on social media and in other places.
Everyone must be informed of the change, including the clients and all service providers who deliver their services to the company. Starting with the new address in advance will ensure that everything is ready for the big day of moving.
Endnote
You can guarantee a seamless transition for your company and reduce operational interruptions by adhering to these best practices for a stress-free office move. Remember to emphasize self-care during the process, communicate honestly with your team, and prepare ahead.
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