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Many students think that writing a professional business dissertation is all about the words, but in reality, business writing calls for a lot more. It includes proofreading and checking for misspellings and grammar issues, to name just two requirements. Here are some easy steps that will improve your skills in business writing for both business communications in general and writing business papers.
Get Familiar with Your Target Audience
Often, business essays suffer simply because they’re not relevant to the audience. For example, you might write a confusing email, format a report poorly, or fail to tailor your content to suit the readers.
Knowing the purpose of your writing and who you’re writing it for gives you the direction to follow. Different business reports and communications require different formats that are based on your audience’s needs. For instance, when you’re required to write an email for people within your office, it could be informal and short, but if the email is meant for customers, then you should follow specific guidelines for courtesy, conciseness, and clarity.
The audience you’re targeting should give you direction; use it as your compass, and always keep the information that your targeted audience wants in mind. The tone you use, style, and vocabulary should match the audience. No specific style or tone suits all business dissertations or communications; they differ as the purpose and audience change. Mastering this skill doesn’t only guarantee appropriate and effective content but also enhances your flexibility in communicating with different types of audiences.
Focus on the Paper’s Style and Content
Ensure your writing adheres to the following rules and features:
Simple Language
Avoid big words that your readers may be unfamiliar with. Instead, make your communications reader-friendly. Avoid using too many adjectives and avoid passive voice. This makes your writing more direct and easy to understand.
Conciseness
Make your writing succinct. Your audience doesn’t need to peruse through many pages reading paragraph after paragraph before they finally get the point they’re looking for. Respect your audience’s time and get to the point in your writing quickly. Here are a few tips on how to achieve this:
- Stick to the subject of the writing
- Maintain clarity
- Use short words
- Focus on the facts
- Avoid excess words that are unnecessary (adverbs and adjectives)
- Differentiate facts from opinions
Make your writing communicate the right information. Separate the facts from your opinions and make the audience understand the difference. This will ensure that you don’t mislead your audience or make people believe that your opinions are also your organization’s opinions.
Have an Objective to Fulfill
Give your writing a purpose. What goal do you want your paper or message to achieve? What is its relevance? Once you have this in mind, stick to it. If you’re writing a message to someone who inquired about a task that needs to be completed, for instance, don’t add more unrelated requests or information in the email. You can write more emails each with specific information.
Ensure You Follow the Required Format
Maximize efficiency with this simple step. Consider using headlines, bullet points, bold letters, numbering, and more formatting features (italics and different colors) so the reader is able to skim and scan through the text with ease. But don’t overdo it! Overdoing it makes your formatting distracting.
Proofread and Revise Ruthlessly
The first draft should never be the final piece – especially when it comes to a professional business dissertation. Revising and editing the paper more than once or twice ensures your work is as perfect as possible. Don’t let small errors ruin a carefully crafted, thought-out, and well-researched paper. Revise and revise some more.
Watch for typographical, grammatical, and syntactical errors. If you find it hard to proofread, then it’s wise to ask for assistance from a friend or colleague. You can also find professional writers who specialize in editing and proofreading online anytime, any day, so they could also come in handy when you are stuck.
You can run the work through a spell-checker that will help you identify misspelled words, although this will not identify every error. That’s why getting someone else to proofread your work and brushing up on your own spelling and grammar skills are so important.
Watch Your Perspective and Attitude
Know the attitude that the paper you’re writing communicates. The choice of words, the sentence structure, and expressions used reveal much more about your attitude and the perspective. Simply changing from first person to second person can make a big difference in perspective. When you use “you” in your business writing rather than “we,” it appeals more to the reader’s viewpoint, which will increase positive responses to your messages.
Now, with these tips in mind, apply them to writing a professional custom dissertation for business studies.
