Brought to you by Egress Systems:
One of the most crucial resources you can have in your business is your staff. And to make the most out of your investment, it’s critical to manage your employees effectively and efficiently. You can do it by ensuring they’re doing their jobs at the right time to maximize the overall productivity of your business. It’s where time and attendance systems may come in handy.
In simple terms, a time and attendance system, like Egress Systems, refers to a cloud-based and time-clock solution, which involves the process of gathering employee details, such as days off, break and meal times, work time, and productivity, as well as tasks in their respective departments.
Following are some of the key ways a time and attendance system can benefit your business.
Simplifies Your Business Payroll
More often than not, tracking employee time for payroll purposes is one of the most challenging tasks for business owners. Fortunately, with the existence of modern time and attendance systems, this task is made simpler.
By using the system, you can take a look at the time spent by each of your employees monthly, weekly, or daily. Furthermore, it minimizes the burden of your payroll department when it comes to preparing payrolls for your employees while ensuring that there will be no errors.
Helps Track Tasks And Projects Efficiently
Apart from time tracking, another way time and attendance systems can benefit your business is through tracking tasks and projects effectively. Depending on your chosen software, such technological innovations may let you distinguish possible setbacks, helping you resolve them immediately.
For instance, if you’re aware that a project requires several hours to complete but a particular employee has taken longer to do it, then this may be a sign that there’s an issue. In such a case, you may call it to the attention of the employee and see if they require more training to improve their performance
When using the records from the system, you’ll be alerted regarding possible workplace productivity issues that your workers might be experiencing with projects.
Ensures Compliance
From corporate work hours policies to industry-set scheduling requirements, having a time and attendance system may help your business ensure compliance by enabling you to set alerts and notifications for schedule conflicts when employees are working overtime, and some possible problems about appropriate compensation and scheduling for hours worked.
Prevents Time Theft And Buddy Punching
Businesses often have trouble when it comes to time theft and buddy punching, especially when time sheets are being used to record attendance.
By using a time and attendance system, such things can be prevented as everything is recorded accurately. From the time your employees clocked in, to the time they clocked out of the office, you won’t worry about time theft, making your company a better place to work in.
Obtain Reports With Ease
One of the ways a time and attendance system can benefit your business is through its ability to generate reports easily. In fact, the best system can let you configure a suite of reports, which can be scheduled to arrive in your payroll department.
Some systems also have a dashboard where you can see time tracking data in real-time anytime and anywhere you are, which can be beneficial if you have remote employees or you often go on business trips.
Lessens Absenteeism
Employee absence has a big impact on businesses, and a good way to control it is by using a time and attendance system. Management is necessary for attendance, and absenteeism should be controlled. The system will let businesses track rates and report the reasons for absenteeism.
Proper recording of absences enables relevant employees, like managers or supervisors, to be notified. Recorded absences may then be totaled and can be used as a management aid. This may be done by highlighting employees with an unusual absenteeism level, making comparisons of how it varies by time and how absenteeism differs by department.
Reduces Your Business Expenses
Even if you think using a time and attendance system is an extra expense for your business, it can actually help reduce your business costs in the long run. The reason behind it is that various things, such as time abuse, overpayment, absenteeism, buddy punching, and inaccurate time reporting, will be prevented.
With that in mind, the system can increase your company’s efficiency in processing, calculating, managing, and collecting time for payroll, which can save you money.
Conclusion
Keeping track of the working hours and performance of your employees doesn’t have to be complicated if you’re using a time and attendance system. With this kind of technology, it’ll be much easier for you to supervise your workforce productively and effectively, and ensure that their wages are automatically and accurately calculated.
