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Whether you’re planning your grand opening or moving to a new location, a successful small business space requires forethought to ensure you remember everything you need to create a productive and welcoming work environment. Here are some ideas to help you organize your new office.
Set Up Office Communication Systems
To create any kind of modern communication system in your office, you’re going to need an internet service provider. Find one that offers you the highest speeds and the best reliability to minimize downtime.
Many phone systems that use 1-800 numbers for small business rely on a stable internet connection to function. The top choices are private branch exchange, voice over internet protocol, and key system unit. Each one has pros and cons that you can research to determine the best fit for your company.
Purchase and Place Furniture
Any office space is going to need desks, chairs, tables, computers, and phones. Make a floor plan to ensure you have enough space for the furniture you would like to buy.
You need to determine if you prefer open workspaces, cubicles, or large tables for group collaboration. Measure everything and check specifications to create the optimal workflow through your office.
Buy Office Supplies and Equipment
Depending on the size of your business and how many employees you have, you need to make sure you have enough printers, paper, filing cabinets, and other office supplies to support your daily operations.
Any large equipment should be included on your floor plan to check the flow of the office walkways. If you have a separate room to use as a break room, consider purchasing basic kitchen supplies for your employees to use.
Open a Business Bank Account
If you’re just starting your business, it’s important to have separate checking and savings accounts for your business expenses. You may want a separate business credit card as well. Just make sure you use it responsibly to prevent your company from overextending its debt.
Consider Security Needs
When you have multiple computers and electronic equipment in your office, it can be a fantastic idea to have security and surveillance installed to prevent theft.
If your business deals with highly personal customer information, such as medical or financial statements, having security can give your customers peace of mind that their data won’t be stolen.
It takes time and planning to set up a highly functional office space. With these tips in mind, you can produce a thorough blueprint for what to include and what to skip.