Brought to you by Total Law:
For startups, small businesses, freelancers, and agencies, undertaking the costs of a physical or brick and mortar office can be pretty hefty. Physical offices require rent, office furniture, utility bills, electronics, receptionists, kitchens or pantries, and more that need funds and space.
Startups, small businesses, and freelancers need to save this money for other critical things, like hiring great talent to build the company from the ground up.
There are many ways to hire skilled employees (especially for small companies) via a virtual office setup. International talent, skills, and networking are possible without paying for the cost of relocation or travel expenses. All that is needed is a visa for skilled workers, which enables talented individuals to work from different countries and contribute to the business effectively.
Let’s take a look at how virtual offices help and what the benefits are in the long term.
What is a Virtual Office?
A virtual office is a collaborative space or work environment that helps with complete access to all the extras of having a physical office (without actually having one). Startups and small companies can have a professional setup without paying large amounts for the setup costs.
Virtual offices are excellent for businesses that need a reduced commute time (for owners or employees), easy access to technology, lower turnover rate, and a significant decrease in overhead expenses.
What are the Benefits of a Virtual Office for Businesses?
Corporate Mailing Address
Many virtual offices offer their mailing addresses for correspondence, and some also provide them for company registration. They provide the documentation, deed, paperwork, and necessary certificates to help startups register their businesses.
Many virtual offices also have a mail signing, collection, forwarding, and response service for businesses registered with them. You can request them to keep some generic office stamps for any critical documentation that needs urgent stamping.
While home-based businesses are on the rise, having an office address separate from your personal residential address legitimizes the enterprise. While most people understand the modern style of working from home and having a home-office setup, many business owners still have to work with old-fashioned perceptions.
Virtual offices help add legitimacy to the business by having a professional location (not in a residential area). Before shifting to a new country (if planning overseas immigration) for work, it’s best to check with https://total.law/ if the country you’re going to offers virtual office setups for startups or small businesses.
Phone Answering Services
Having a virtual office doesn’t mean you won’t get the support you need. Most virtual offices offer the benefits of a registered address, correspondence address, dedicated landline number, fax number, and a professional office assistant or receptionist to answer all calls.
The receptionist answers calls, handles queries, fills in datasheets of questions, provides instant solutions like email addresses for further correspondence, mobile numbers, and more, just like a receptionist in a physical office set up. These receptionists are trained to ensure calls are professional to maintain your brand image and reputation.
Apart from all the professional services that virtual offices offer businesses, they also offer excellent packages to freelancers, startups, and small businesses. These packages include utilities, computer equipment, access to pantries and cafeterias or coffee machines, technology assistance, furniture, meeting rooms, and conference areas.
Having a virtual office is excellent since all these costs are mitigated with monthly or annual packages. Opting only for the services your business needs, as and when required, helps curb costs, reduce overheads, and increase overall cash flow.
Apart from cost-savings, time-savings are also necessities in today’s world. After most employees had to work from home during the pandemic, businesses have adapted to a remote and in-office work structure. This means that employees only need to come to the office when there are important meetings or crucial work on certain days.
Having a virtual office means you only have to call employees for conferences or group meetings (and pay for these services when needed), and for the rest of the month, you can have them work from home. Work from home helps increase efficiency, reduces overheads, and ensures a lot of time-saving and work-life balance for all employees.
Diverse Networking Pool
Many virtual offices have freelancers and other small businesses registered with them. For this reason, becoming part of the virtual office community is excellent for future business opportunities and networking with other company owners.
Many virtual offices have monthly meet and greets for their businesses to help with networking and problem-solving.